My Favorite Keyboard Shortcuts


Photo by Christian Wiediger / Unsplash

There is always so much to do, so little time, and so many windows and tabs open. One way to enhance productivity is by mastering keyboard shortcuts that can help you navigate your computer with ease. Whether you are working on a Mac or Windows system, using keyboard shortcuts can save you time and streamline your workflow. In this blog post, we will explore some of the most popular keyboard shortcuts that are essential for professionals in government, businesses, and nonprofits as well as entrepreneurs.

Mac Keyboard Shortcuts

  • Command + C / Command + V - Copy and Paste: This classic combination allows you to quickly duplicate and transfer text or files.

  • Shift + Command + V - Copy and Paste with no formatting. How many times have you dealt with formatting issues copying and pasting text between documents or applications? This is a HUGE time saver.

  • Command + S - Save: Instantly save your work without having to reach for the mouse.

  • Command + Tab - Switch Between Applications: Quickly switch between open applications to work between different them efficiently.

  • Command + Space - Spotlight Search: Access Spotlight Search to find files, apps, and information on your Mac.

  • Command + Option + Esc - Force Quit: When an application is not responding, use this shortcut to force quit it.

Windows Keyboard Shortcuts

  • Ctrl + C / Ctrl + V - Copy and Paste: Similar to Mac, this shortcut is essential for duplicating and transferring content.

  • Shift + Command + V - Copy and Paste with no formatting. As mentioned above: This is a HUGE time saver.

  • Ctrl + S - Save: Save your work instantly with this quick shortcut.

  • Alt + Tab - Switch Between Applications: Navigate between open programs seamlessly.

  • Windows Key + D - Show Desktop: Minimize all open windows and go straight to the desktop.

  • Ctrl + Shift + Esc - Task Manager: Open the Task Manager to monitor and manage running applications.

Universal Keyboard Shortcuts

  • Ctrl + Z - Undo: Reverse your last action with this lifesaving shortcut.

  • Ctrl + F - Find: Quickly search for specific words or phrases within a document or webpage.

  • Ctrl + P - Print: Open the print dialog box to print your document without navigating through menus.

  • Ctrl + A - Select All: Highlight all content on a page or document with this shortcut.

  • Ctrl + W - Close Window: Close the current window or tab with ease.

By incorporating these keyboard shortcuts into your daily workflow, you can significantly increase your productivity and efficiency. Whether you are crunching numbers, drafting reports, or responding to emails, mastering these shortcuts will save you time and energy, allowing you to focus on the tasks that matter most.

Please remember: Practice makes perfect. Take some time to familiarize yourself with these shortcuts and incorporate them into your daily routine. Your future self will thank you for the time saved and the increased productivity achieved.

Here's to a more efficient and productive workday with the power of keyboard shortcuts!